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18 October 2019

Bookspeed: Bibliographic & Marketing Support Assistant

Bookspeed is an imaginative, energetic and very customer-focused place to work. Everything we do is geared to our customers' success because we can only thrive if they do. 

We are a market-leading supplier of books, stationery and games, providing customised product ranges to suit individual retailers' needs - from independent businesses and multi-site national companies to cultural heritage enterprises and specialist retail sectors. We are committed to delivering a highly-personalised and responsive service to our customers and, through our relationships with publishers and the gift and cultural sectors, we are uniquely positioned with industry insights that allow us to keep ahead of up-coming trends. We apply this insight and knowledge to create themed product collections which consistently prove successful for our customers. We've been doing this for over 30 years and we're good at it because we love what we do. 

The Position

We are looking for a part-time Bibliographic & Marketing Support assistant to job share in the Bibliographic & Marketing Team which maintains Bookspeed's product database. Headed by the Marketing & Bibliographic Manager, the team includes a Supplier Data Co-ordinator, a Bibliographic Data Co-ordinator, and an existing Bibliographic & Marketing Support colleague, all of whom liaise closely with the company's IT Manager. The database contains approximately 40,000 books, stationery items and a selection of games and we seasonally refresh our ranges, selecting around 5000 new products each year from information supplied by publishers. Information added to the database is immediately available for customer and stock ordering purposes and it feeds through to the company's transactional website so accuracy is vital. Your work will involve supporting the members of team and the candidate will be required to juggle multiple tasks and projects at the same time prioritising effectively.



Your responsibilities will include, but not be limited to assisting with;

Product Data & Bibliographic Database Maintenance

  • the product sample request process; requesting and receiving products samples from publishers
  • the product imagery database; sourcing and filing high quality digital images & page spreads
  • the new titles and customer stock item listing processes; adding accurate product information to the database
  • supporting the new titles selection team; admin follow up to new title selection meetings including printing AIs, listing books from samples, identifying and saving subject AIs for special sales themes
  • database updating; making changes to title information, discounts, VAT status and product imagery
  • database archiving; report running to identify and archive titles that are no longer active
  • sending monthly data feeds to external partners


Marketing Materials

  • web collection updating; running reports from and uploading campaign flagging to the NAV operating system, prepping discount lists
  • creation of sales sheets & other marketing materials including catalogue production
  • customer e-shots & mailings
  • website feature updating


The successful candidate will: 

  • Be comfortable working creatively and cooperatively within the Bibliographic & Marketing team
  • Possess the ability to focus on critical and detailed data entry work
  • Have high literacy and numeracy skills, with the ability to write both descriptive text and clear, accurate copy
  • Ideally have experience of image editing programs such as PhotoShop and InDesign
  • Be proficient in Microsoft Excel
  • Be well organised
  • Be willing to undertake any other reasonable duties required by the company 

Previous experience in a similar role will advantage the applicant but is not essential. An eagerness to learn new skills, embrace change and enjoy success is essential.


The Role

The role is part time, job sharing with the existing Bibliographic & Marketing Support assistant.

The hours are 15 hours per week split over two consecutive days, preferably Monday/Tuesday but this is negotiable.


Terms and Conditions

Bookspeed is an equal opportunities employer. Company Rules, Health and Safety information and a Contract of Employment are issued at the start of employment. Full-time staff receive 30 days holiday per year, pro-rata for part-time staff. Bookspeed opening hours are Monday to Friday; from 9.00am to 5.00pm. All staff have two paid breaks of 15 minutes each and an unpaid break of 30 minutes at lunch-time, per day.


£19,000 per annum (£7,600 pro rata)

Closing date:  Friday 25 October 2019

To apply, please send your CV and covering letter to Shona Rowan: